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Retention Audit Trail

DueDili maintains a complete record of all data removed by retention policies. This documentation is essential for NDA compliance, counterparty assurance, and demonstrating your data governance practices.

Why Retention Audit Trails Matter in M&A

When deal data is deleted, you need to prove:

  • The deletion was authorized — It followed your documented retention policy
  • The deletion was complete — The data was actually removed, not just hidden
  • The deletion was documented — You have a permanent record of what was deleted and when

What Gets Recorded

Deletion Records

Every resource deleted by retention policy is permanently documented, including:

  • What type of data was deleted (conversation, document, audit log)
  • When the deletion occurred
  • Which organization and deal owned the data
  • When the data was originally created
  • Which retention policy triggered the deletion

Retention Job History

Each retention cleanup execution is logged with:

  • When the job ran and how long it took
  • Counts of each data type deleted and archived
  • How many resources were skipped due to legal holds
  • Any errors that occurred

M&A Compliance Reporting

NDA Compliance

  • Demonstrating data disposal — Evidence that target company information was deleted per NDA terms
  • Counterparty assurance — Provide sellers with proof of data destruction post-transaction

Post-Closing Disputes

  • Queryable deletion history — Filter by date range, data type, and project
  • Legal hold verification — Evidence that data under legal hold was preserved
  • Policy enforcement proof — Retention history shows consistent execution

Internal Governance

  • Annual review — Review retention history for failures or anomalies
  • Legal hold compliance — Verify that hold counts align with active legal matters

M&A Scenarios

Responding to Seller Data Destruction Request

When a seller requests confirmation of data destruction post-transaction, you can query retention history showing when deal data was deleted and provide deletion records for the specific transaction.

Post-Closing Dispute

When a dispute arises, you can demonstrate that relevant data was preserved under legal hold and provide evidence that unrelated data was disposed of per policy.

Annual Compliance Review

For your internal compliance program, review retention history for failures or anomalies, verify that legal hold counts align with active disputes, and confirm deletion volumes align with expectations.

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